Senior Administrator

Do you want to help us improve human health and understand life on Earth? Make your mark by shaping the future to enable or deliver life-changing science to solve some of humanity’s greatest challenges.

We have an exciting opening for an experienced administrator to join the Genomic Surveillance Unit (GSU) at the Wellcome Sanger Institute. The position is to provide maternity cover for up to 12 months.  Applications are welcome from internal and external candidates. For internal employees, this could be an excellent secondment opportunity.  

The GSU is a group at the Wellcome Sanger Institute dedicated to improving global human health by accelerating the use and impact of genomic surveillance. We deliver products, tools, and services that empower public health partners to add genomic information to their decision-making.

About the role

As Senior Administrator, you will report to the Business Manager. You will be responsible for providing a proficient and streamlined administrative service to the Senior Leadership Team of the GSU, consolidating administrative, personal assistant and programme support. You will also ensure the smooth operation of the GSU’s wider administrative function.

Responsibilities:

Diary management and coordination

Event planning and management

Organisation of travel

Administrative arrangements for visitors

Other administrative tasks such as purchasing, taking minutes of meetings, completing paperwork and processing expenses.

Management of the Team Administrator function

Act as a key point of contact for matters of an administrative nature.

Ensure that the Business Manager and the Executive Assistant of the Director of GSU are kept informed of issues and situations of importance

About you

To excel in this role your personal qualities will include professionalism, personal drive, trustworthiness and the ability to work independently and collaboratively.

In addition, you will need the following skills and experience:

Substantial experience in providing high-level administrative support to senior managers, including the proactive management of complex diaries and inboxes.

Able to pay close attention to detail to enable tasks to be completed accurately and in a timely manner

You should be a highly organised, efficient, self-motivated and energetic individual who is able to work independently in a dynamic environment with flexibility, adjusting to varying priorities as necessary and finding solutions to challenges that arise.

You will need to be tactful and discrete in communication and respect confidentiality.

The ability to build effective relationships with internal and external stakeholders at all levels

Financial administration including invoicing and BACS

Line Management experience

Additional information

Please note: This is a hybrid role that requires at least three days a week on our beautiful campus.

Internal employees interested in applying for this role should apply through the internal Jobs Hub.

Applications: Please include a cover letter along with your CV. In your cover letter, include detail on how your knowledge, skills and experience match the requirements of the role described.

Salary: £41,000 - £49,000

Closing Date: Sunday 10 March 2024

Contract duration: up to 12 months

View our 2022-2023 Institute Highlights here: https://bit.ly/SangerHighlights

Hybrid Working at Wellcome Sanger:

We recognise that there are many benefits to Hybrid Working; including an improved work-life balance, with more focused time, as well as the ability to organise working time so that collaborative opportunities and team discussions are facilitated on campus. The hybrid working arrangement will vary for different roles and teams. The nature of your role and the type of work you do will determine if a hybrid working arrangement is possible.

Equality, Diversity and Inclusion:

We aim to attract, recruit, retain and develop talent from the widest possible talent pool, thereby gaining insight and access to different markets to generate a greater impact on the world. We have a supportive culture with the following staff networks, LGBTQ+, Parents and Carers, Disability and Race Equity to bring people together to share experiences, offer specific support and development opportunities and raise awareness. The networks are also a place for allies to provide support to others.

We want our people to be whoever they want to be because we believe people who bring their best selves to work, do their best work. That’s why we’re committed to creating a truly inclusive culture at Sanger Institute. We will consider all individuals without discrimination and are committed to creating an inclusive environment for all employees, where everyone can thrive.

Our Benefits:

We are proud to deliver an awarding campus-wide employee wellbeing strategy and programme. The importance of good health and adopting a healthier lifestyle and the commitment to reduce work-related stress is strongly acknowledged and recognised at Sanger Institute.

Sanger Institute became a signatory of the International Technician Commitment initiative In March 2018.  The Technician Commitment aims to empower and ensure visibility, recognition, career development and sustainability for technicians working in higher education and research, across all disciplines.