HR Trainee

Joining the Human Resources team at EMBL-EBI in Hinxton, you will have the opportunity to support scientists around the world, whose mission is to improve biodiversity in the face of climate change and make discoveries leading to improved human health. EMBL is an intergovernmental organization, and is an Associated member of Coordinated Organizations. This means that EMBL has its own regulatory system, social security system, offers tax-exempt salaries and employment conditions to staff similar to those at OECD, NATO or CERN, just to name a few.

2024 is an exciting time for our HR team as we work to implement a new ERP (Enterprise Resource Planning) system across EMBL's 6 sites. Delivering modern HR practices will increase efficiencies and enable the team to focus on what matters most, our people.

During this busy time we have an opportunity for an Intern (trainee) to join the HR Operations team in Hinxton for a period of 6 months starting as soon as possible. This opportunity would suit a recent graduate or someone studying a HR degree who is interested in gaining experience in HR administration and is excited by the challenge of providing excellent service in a stimulating international environment.

Your role

You will be part of the HR team responsible for delivering high quality services  acting as the first point of contact for HR-related queries from employees and external partners. Supporting our team of HR Partners and Administrators, you will have to juggle a range of administrative tasks in a timely manner.

What you will do:

You will gain hands-on experience in a range of HR administration processes in our diverse and international organization. No one day is the same and there is always something different happening but in particular, you will be responsible for the following:

• Managing the HR Inbox and responding to queries ensuring a continuous excellent employee experience.
• Drafting employment certificates and contracts.
• Maintaining HR records in our ERP system and updating HR databases.
• Supporting staff with immigration processes, coordinating visa applications and liaising with the UK Foreign, Commonwealth and Development Office.
• Assisting in onboarding and offboarding of members of personnel.
• Supporting the Operations team in the implementation and communication of HR policies, procedures and initiatives.
• Participating in HR transformation projects by researching trends, benchmarking best practice, organising meetings & events and contributing to presentations, reports and documentation.

You might also have

• Prior experience in using HRIS (Human Resources Information System)
• Knowledge of HR processes and procedures

We encourage you to apply even if you are not sure if you meet all the requirements above. We believe candidates with all kinds of backgrounds can have a lot to offer, and we are looking forward to hearing from you!

What else you need to know

• Contract duration: This position is a 6 month fixed term contract
• Diversity and inclusion: At EMBL-EBI, we strongly believe that inclusive and diverse teams benefit from higher levels of innovation and creative thought. We encourage applications from women, LGBTQ+ and individuals from all nationalities.
• Job location: This role is based in Hinxton, near Cambridge, UK. You will be required to work within the office at least 4 days per week
• How to apply: To apply please submit a cover letter and a CV through our online system.